📅 Fewer empty slots, more rebookings

Cut no-shows with reminders you approve.

A friendly reminder the day before every appointment, and a warm “we missed you, let's rebook” note for every no-show. AI drafts each one from your Bookings sheet, you approve it, and an empty slot can still turn into a booking.

$29 USD · one-time purchase

Get Appointment No-Show Reducer · $29   See how it works

✓ One-time purchase   ✓ Import-ready n8n file   ✓ Step-by-step PDF guide

How it works
⏰
Twice a day, 8am + 4pm
Reads your Bookings sheet
↓
🧹
Finds tomorrow's appointments + recent no-shows
Skips cancelled, already-reminded and handled bookings
↓
🤖
AI drafts a reminder or rebooking note
Friendly, short, includes your booking link
↓
✋
You approve or edit it
Nothing is sent without your OK
↓
✓
Sends + logs it
Updates the sheet and the Log tab
Why it matters

The numbers behind it

0Messages sent without your approval. Every one waits for your click.
by design
1 dayDefault reminder lead time, plus rebooking notes for no-shows in the last 7 days
setting
$0.0002Estimated AI cost per message (gpt-4o-mini)
estimate
Built-in safety

Built so AI can't embarrass you

Same approve-first rules in every ApproveFirst workflow.

No auto-send
The only step that emails a client runs after you click Send it.
No surprise fees
Drafts that mention a fee, discount or offer you didn't allow are flagged to you.
Sensitive-aware
Complaints or personal issues in the notes come to you, not the client.
Never twice
Each booking gets one reminder and at most one rebooking note.
What you get

The real workflow and guide, not a mockup

Import one file into n8n, connect your accounts, fill in one Settings box. Tested end to end before release.

The Appointment No-Show Reducer workflow in n8n
Guide coverGuide page
Import
Drop the .json file into n8n.
Connect
Sign in to Google and paste your OpenAI key.
Set up
Fill in one Settings box in plain English.
Approve
Review drafts from your inbox. That's it.
Appointment No-Show Reducer
$29

One-time · instant download

  • Import-ready n8n workflow (.json)
  • Step-by-step implementation guide (PDF)
  • Google Sheet templates
  • Approval, dedupe, fallback and logging built in
  • Free updates when n8n changes
Get Appointment No-Show Reducer · $29

Sold separately. Not part of the Autopilot Bundle.

FAQ

What do I need?

n8n (Cloud or self-hosted), a Google account (Sheets + Gmail) and an OpenAI API key. No coding.

I use Google Calendar. Does it work?

The workflow reads a Bookings sheet. The guide shows how to feed that sheet automatically from Google Calendar with a small n8n trigger, or you can paste bookings in.

What does it cost to run?

n8n Cloud Starter is €24/mo (€20/mo billed yearly), and self-hosted n8n is free. AI costs are estimated at a fraction of a cent per draft. The guide shows the maths.

Refunds?

14-day refund if you can't get it working.